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The Piggott School

A Church of England Academy

Executive Summary of the Governor Roles

EXECUTIVE SUMMARY OF THE GOVERNOR ROLE (October 2019)


Governor with responsibility for Admissions:


Quorum: Three Governors including the Headteacher.


Regularity of Meetings: three per year, with two week’s notice and other meetings arranged as necessary

  • To keep under review documentation provided for parents in connection with the admissions and appeals processes and annually recommend to the Full Governing Body (FGB) the Admissions Procedures for the School (incl. criteria for oversubscription), proposing changes when relevant
  • To call upon named Governors to whom the responsibility has been delegated, to consider and determine all applications for admissions to the school in accordance with the agreed policy (authority is delegated to the Head Teacher to admit applicants when such admission will not cause the number in the relevant year group to exceed the PAN)
  • Ensure that the annual consultation process is carried out properly, including FGB approval
  • To present the Governors’ case at Admissions Appeals hearings.

Governor with responsibility for careers:

  • To oversee the strategy for careers education and guidance and to ensure the school is meeting it’s legal requirements
  • To ensure the careers strategy is developed in line with the Gatsby Benchmarks and informed by the requirements set out in the DfE statutory guidance.
  • To take a strategic interest in careers education and guidance and encourage employer engagement.

Governor with responsibility for disadvantaged pupils and the more and most able, gifted and talented pupils.

  • To have oversight of achievement targets for all disadvantaged pupils and those that are more and most able, gifted and talented
  • To monitor the plans and actions taken at school to ensure progress towards these targets
  • Review learner outcomes e.g. external examination results in the light of the targets set and report regularly on these to the FGB
  • To monitor funding, learning needs/provision, curriculum and standards for these pupils;
  • To understand and monitor the steps being taken to improve standards of teaching and learning for these pupils

Governor with responsibility for Equalities and Inclusion

  • To ensure equality of opportunity for all students regardless of ability, aptitude, physical access and background
  • To have oversight of and annually recommend Equalities Objectives to the Full Governing Body (FGB)
  • To report to the FGB on the School’s SEN procedures and advise on how they are impacting on the achievement of students with learning difficulties
  • To have oversight of the impact of the SEN budget on learning outcomes (especially in relation to ‘Closing the Gap’)
  • To provide support for the School’s Inclusion Manager
  • Formulate, review, monitor and approve the policies on: -
  1. Accessibility
  2. Equalities and equal opportunities
  3. SEN (subject to FGB approval)

 

Facilities Committee:
 

Quorum: Three Governors including the Headteacher.


Regularity of Meetings: three per year with two week’s notice.

  • Maintain a general oversight of the management of the school premises
  • Monitor budget and programme for internal maintenance across both sites in conjunction with the SIP
  • Monitor and maintain the Conditions Survey and Asset Management for both sites.
  • Approve external property advisors to the school.
  • Determine contracts for premises related goods and services, and to receive reports on the performance of those services (including contracts for cleaning and catering).
  • Oversee the maintenance of adequate levels of health and safety in the school.
  • To keep the School’s Health and Safety (H & S) procedures under review (incl Risk Assessments)
  • Monitor the IT infrastructure, maintenance and upgrades across both sites
  • Liaise with the Chair of Governors and the Lead Governor for Finance, to advise on major anticipated expenditure required for
  1. H&S reasons
  2. Curriculum requirements
  3. Planned improvements for outdated facilities
  • Formulate, review, monitor and approve the policies on: -
  1. Health and safety
  2. Information security guidelines

 

Finance Committee:


Quorum: Three Governors including the Headteacher


Regularity of Meetings: three per year with two week’s notice.

  • The FGB has established the Finance Committee to act on it’s behalf in managing and monitoring the Academy’s finances as detailed in the Financial Policy.
  • Form of Delegation
  • To review the monthly financial information provided by the Finance Officer.
  • To propose an annual budget for the approval of the full Governing Body.
  • In collaboration with two additional governors (one being the Chair or the Vice-Chair of Governors) to consider and, if thought fit, approve by delegated authority, exceptional terms of additional expenditure up to a limit of 2% of the year’s budgeted expenditure; such approval is delegated to the Head Teacher up to a limit of 1%.
  • To ensure, as far as is possible, that financial procedures and expectations required by law, by the DfE, the Academies Financial Handbook and by the School’s auditors are in place and being properly implemented.
  • To ensure an annual audit by an external provider takes place, and to oversee the annual audit and accounts process.
  • Receive and review the external auditors reports and ensure appropriate actions are taken to address any recommendations made.
  • To approve the Head Teacher’s expenses.
  • Ensure three Responsible Officer visits are carried out annually, reports are received and any recommendations are addressed, if appropriate.
  • Agree a scheme of delegation in respect of the school’s financial controls and procedures.
  • Agree the writing off of bad debts and the recording of assets.
  • Arrange adequate insurances for the school.
  • Ensure that obligations to the HMRC, DfE and those due in regard to superannuation schemes, are met, that adequate records are kept and returns made, where required.
  • Agree contracts or other arrangements, as appropriate, for the supply of payroll and pensions administration.
  • Ensure a risk register is maintained, reviewed termly and any high risks are mitigated where possible.
  • To oversee any budget reduction plan, if necessary.
  • To oversee the pupil premium spend.
  • Formulate, review, monitor and approve the policies on: -
  1. Employer discretions
  2. Charging and remissions
  3. Finance (subject to FGB approval)
  4. Governor expenses
  5. Lettings

 

Governor with responsibility for Leadership and Management:

 

  • To monitor and, where necessary and/or appropriate, challenge the School’s development priorities and its self-evaluation of progress towards these priorities undertaken by the senior leaders
  • To be aware of the leadership opportunities being made available to all members of staff
  • Providing support for the Head Teacher to enable rigorous and robust management, especially at times when difficult personnel decisions must be made
  • To work with the Head Teacher to ensure that all Governors remain aware of their responsibilities to challenge and hold senior staff to account for student achievement.
  • To monitor appointments of all staff
  • To offer exit interviews to employees leaving the school and to identify any trends.
  • To monitor the performance review procedures and ensure arrangements are in place for the Head Teacher’s appraisal
  • To ensure strategies are in place for succession planning, especially in respect of professional development (CPD) opportunities that enable staff and Governors to develop their skills, knowledge and understanding of leadership and management
  • To be informed of any disciplinary action against a pupil or employee and any trends identified.
  • Formulate, review, monitor and approve the policies on: -
  1. Allegations of abuse against staff
  2. Capability policy and procedures
  3. Data breach notification (subject to FGB approval)
  4. Directed time
  5. Disciplinary procedures
  6. Freedom of Information
  7. General complaints policy and procedures
  8. Grievance procedures
  9. Human resources
  10. Leave of absence
  11. Lone working procedures
  12. Redundancy/restructure
  13. Remote decision
  14. Safer recruitment policy and procedures
  15. Severe winter weather procedures
  16. Sickness procedures
  17. Staff discipline, grievance and code of conduct
  18. Stress management
  19. Whistleblowing (subject to FGB approval)

 

Governor with responsibility for looked after children (LAC)

  • To ensure that the LAC have the same opportunities as all other pupils
  • To monitor whether looked-after and previously looked-after children have made the expected or better levels of progress in line with their peers (i.e. educational, social and emotional progress);
  • To monitor whether the pattern of attendance and exclusions for looked-after and previously looked-after children is different to that of other children at the school;
  • To monitor whether the school’s policies are sensitive to their needs, e.g. in accessing out of school hours learning, respecting the children’s wishes and feelings about their care status or generally meeting their needs as identified in their personal education plans (PEPs);
  • To monitor whether the school’s behaviour management policy is sufficiently flexible to respond to looked-after and previously looked-after children’s challenging behaviour in the most effective way for those children;
  • To monitor how the teaching and learning needs of looked-after and previously looked-after children are reflected in school policies, in particular in relation to interventions and resources;
  • To monitor what the impact is of any of the school’s policies, e.g. on charging for educational visits and extended school activities, on looked-after children
  • To monitor whether any looked-after and previously looked-after children are identified as gifted and talented and how those needs are being met;
  • To monitor whether any looked-after or previously looked-after children face additional safeguarding challenges of which the school’s designated safeguarding lead should be aware;
  • To monitor whether any looked-after and previously looked-after children have special educational needs (SEN) and whether those needs are being identified and met at the appropriate level; To monitor whether any looked-after and previously looked-after children have mental health needs and whether those needs are being identified and met;
  • To ensure that relevant staff receive appropriate training and that all staff have regular CPD supporting their understanding of LAC.
  • To monitor that the additional monies through Pupil Premium Plus and top up funding provided for the LAC has an impact and improves the outcomes and opportunities for that young person.

 

 

Pay Committee


Quorum: Three Governors plus the Headteacher. None of the Committee members save for the Headteacher shall be an employee of the school.

Regularity of Meetings: three per year with two week’s notice.

  • Approve performance related pay progression for all employees including the SLT and Headteacher taking into account the Headteacher’s recommendations or in the case of the Headteacher’s pay the recommendations of the Headteacher Appraisal Group.
  • Review and approve, if appropriate, any recommendations made by the STPCD and/or Headteacher to increase the pay scales .
  • Review annually the TLR structure.
  • Consider and recommend additional benefits to employees outside renumeration.
  • Consider and hear any salary appeals.
  • Formulate, review, monitor and approve the policies on: -
  1. A: Pay (subject to FGB approval)
  2. B: Pay procedures (subject to FGB approval)
  3. C: Appraisal
  4. D: Appraisal procedures
  5. E: Support staff appraisal


Governor with responsibility for Safeguarding:

  • To have oversight of all safeguarding procedures (staff and student) in school
  • To regularly (at least annually) ensure the Single Central Register is up-dated and complete
  • Understand the steps being taken to ensure all students are kept safe
  • Formulate, review, monitor and approve the policies on: -
  1. Children not collected procedures
  2. Medical needs (subject to approval from the FGB)
  3. Missing child
  4. Prevent
  5. Safeguarding (subject to approval from the FGB)
  6. Travelling alone

 

Standards, Achievement, Learning and Teaching (SALT):
 

Quorum: Three Governors plus the Headteacher or delegated member of the SLT.

Regularity of Meetings: three per year with two week’s notice.

  • To have oversight of and recommend to the Full Governing Body (FGB) challenging achievement targets for all learners
  • To monitor the plans and actions taken at school to ensure progress towards these targets
  • Review learner outcomes e.g. external examination results in the light of the targets set and report regularly on these to the FGB
  • To monitor funding, learning needs/provision, curriculum and standards for all students including subgroups of pupils;
  • To understand and monitor the steps being taken to improve standards of teaching and learning for all students and cohorts of students, in order for achievement targets to be achieved
  • To anticipate and be aware of the implications of curriculum developments proposed internally and/or required by the DfE; to provide a challenging sounding board for SLT’s plans and to monitor the impact (in learning outcomes, if possible) of specific curriculum developments
  • To regularly review and make recommendations to the Governing Body in respect of the school’s curriculum aims
  • To monitor and review curriculum plans as part of the School’s budget preparation, considering the impact of these plans on resources, school organisation and future learning outcomes
  • To make recommendations to the Governing Body for the School’s Improvement Plan
  • To ensure the school is promoting British Values and is adhering to the Prevent policy.
  • To review the breath of school trips offered
  • Formulate, review, monitor and approve the policies on: -
  1. Acceptable internet usage
  2. Arts
  3. Attendance
  4. Behaviour (student)
  5. Bring your own device
  6. Calculation
  7. Substance abuse
  8. Curriculum (secondary, Primary and EYFS)
  9. Assessment
  10. Educational visits
  11. Teaching and learning
  12. Post 16 bursary
  13. Examinations/Exam contingency
  14. Access arrangements
  15. Lockdown policy (exams)
  16. GDPR (exams)
  17. Exams
  18. Complaints and appeals (exams)
  19. Disability/ equality (exams)
  20. Management of controlled assessments
  21. Management of non-examination assessments
  22. Internal appeal procedures (exams)
  23. Exams archiving
  24. Word processor (exams)
  25. Handwriting
  26. Internet access
  27. Marking
  28. Most able and talented
  29. Phonics
  30. RE
  31. Relationship sex education
  32. Volunteer helper

 

Spiritual, moral, social and cultural (SMSC) development of all pupils:-
 

Membership of the Committee: Wherever possible there will be at least 2 Foundation Governors representing separate parishes from within the School’s designated area. In addition, the Head Teacher (or a delegated representative of the school’s SLT), the Deputy Head Teacher, a Staff Governor and the subject leader for Religious Education will be members of the Committee.

Quorum: Three Governors.

Regularity of Meetings: twice per year, within the autumn and spring terms, with two week’s notice
Responsibilities: Recognising that the school aims to preserve and develop its religious character in accordance with the principles of the Church of England, the Committee will advise the Governing Body on its statutory obligations and in particular it will:

  • Formulate, review and monitor the policy on: -
  1. Collective Worship
  2. Anti-bullying
  3. International policy
  4. SMSC policy
  5. Racist Incidents
  6. Community Cohesion
  7. Spiritual Development
  • Ensure the provision of Collective Christian Worship for students at the School reflects both the spirit and letter of the law.
  • Working with members of the School’s Leadership Team and Head of Religious Education to monitor and evaluate the provision for and outcomes of Spiritual, Moral, Social and Cultural education and Collective Worship at the school, drawing upon the guidance of the SIAS Self-Evaluation and Inspection Framework.
  • Contribute to, monitor and support the work of the School within the community, in particular its work with other Church schools, local and national charities, the Diocese of Oxford, local parishes and people from other faith communities, to further enhance community cohesion. Regular review of charitable giving from across the school by the SMSC committee to monitor its appropriateness.
  • Encourage, promote, facilitate and celebrate activities that bring to life the School’s values of Courage, Respect, Honesty, Dedication, Equality and Love, (e.g. voluntary service within the local community including through Duke of Edinburgh Award scheme and National Citizen Service).